Four main parts of writing effective emails and conclusion (Activity 5).

In this post i'm going to write 4 main steps of writing effective emails and give my conclusion about the work done in general. 

Some days ago our group had a task (Activity 5) about writing effective emails. So i was correcting several emails and wrote my own emails also. By doing this exercise i learn some useful information and understood the main parts of an effective email, such as:

•  Subject of an email 

(has to be clear, includes all main information which receiver has to know such as:  date/deadline, meeting point/format/location, main point of meeting/work done and etc.)

•  To whom it might concern (start letter with greetings; using polite/respectful manner(Dear Mr/Mrs..) ; first sentence has to be addressed to receiver or it can include senders position including salutation)

•  Main part/Content   

- the biggest part of an email has to have all information(open) or explanation to receiver; 

- to make it looks nice sender shouldn't use more than 7 lines; 

- also sender should make an email as short as he can, however it has to be explained very well;

- sender should input all dates/deadlines, meeting points and etc;

- main part has to be finished with sentence which saying that sender is waiting for some feedback from receiver as an example "Don't hesitate to contact me if you have any questions".

•  Signature 

- in this part sender has to say wishes to receiver including words like : "Thank you", "Kind regards", "Sincerely yours" and etc;

- also in this part has to be included name of a sender (his/her position in organization) and his contacts (tel., address, fax, email and etc.)

Therefore in my conclusion i would like to say that writing effective emails one of the most important part of communication in our daily/business life. The work done in this Activity 5, is very helpful, because it teaches you to follow several rules/steps in order to make a good email. I think that every person has to know how to use this technique, in order to learn how to communicate with other people on maximum level of politeness and speed. As many people which will know how to use this technique of effective emails as better our life of communications will be.

In order to finish this post, i would like you to watch this YouTube video about writing an effective email by "ontrackTV" (please click here).

Everything in this post was written by me (Maxim Zadnipryanets).